Everything about EPF Registration for Employer
Employees’ Provident Fund (EPF) is a scheme under Employees’ Provident Fund Organization (EPFO) in India. In this, employer and employee both contribute a certain percentage of employee’s salary and employee gets lump sum amount of both contribution (employer and employee) at retirement along with interest.
EPF is an initiative designed to offer social security benefits to employees of a particular organization, building stronger employee-employer bonds. In order to enjoy these benefits to the hilt, employers need to follow a set of rules and guidelines laid out, with registration forming the first step.
All Organizations, whether Government or Non-Government can obtain EPF Registration. EPF Registrations is mandatory for the organization/ establishments as follow:-
- If it is a factory or any organization or establishment engaged in any industry having 20 or more employees.
- Class of establishments which is notified by central government.
Registration must be obtain within 1 month of employing more than 20 employees. If Central Government make it compulsory for class of establishments then it will provide a not less than two month notice to register at EPF.
Employer or majority of employees can themselves apply to Central PF Commissioner for register under EPF provision. The Central PF Commissioner will pass notification in the Official Gazette and the provision will be apply to such establishment from the date of such agreement or any subsequent date as agreed.
Organization/ establishment having less than 20 employees can also obtain PF registration as voluntary registration.
Read Also: EPF: Online EPF account transfer process
Documents Required for EPF Registration
|Proprietorship Firms||Society/ Trust||Partnership Firms||LLP/ Company||Employees|
|Applicant’s Name||Certificate of incorporation Partition deed||Certificate of registration firms||Incorporation certificate Partition deed||Name Father’s Name Date of joining|
|PAN Card||MOA and Bye Law||Partnership Deed||ID proof of Directors||Date of Birth Mobile Number Postal Address|
|Id proof – Driving license/Passport/Voter Card.||Pan card number||Id proof of partners – Driving license/Passport/Voter Card||DSC of Director||Name of nominee Grade Salary|
|Address proof for the premises.||president & members Address ID Proof||List of all partners with Address ID Proof||List of all directors with Address ID Proof||Designation ID proof (Aadhaar Card/ PAN Card) Bank A/c number with IFSC code|
|residential address proof Telephone number||MOA, AOA||Voluntary application employee details Signaturedate of agreement|
|All legal documents which might be required under the Income tax act||All legal documents which might be required under the Income tax act||All legal documents which might be required under the Income tax act||All legal documents which might be required under the Income tax act||All legal documents which might be required under the Income tax act|
|Salary details of employees Balance sheet details||Salary details of employees Balance sheet details||Salary details of employees Balance sheet details||Salary details of employees Balance sheet details||Salary details of employees Balance sheet details|
Documents Required by Other Entities:-
- First sale and Purchase Bill
- GST Registration Certificate
- Bank details
- Salary details of employees
- Balance sheet details
- All legal documents which might be required under the Income tax act.
- Fill up details of employees – total employee strength, Gender, Type of Activities, Wages above limit, Total Wages.
- The type of the business undertaken by the organization
- Legal details – This includes the legal status of a company
- Mention date of incorporation/registration of the company and Partition deed, if any.
- In case of factory then factory license, date of license, place of issue.
- If the establishment is an MSME then MSME registration details to be provided.
- Email id, phone numbers of employees.
- Branch and Divisions details.
Read Also: EPFO – 17 FAQ’S on transfer of EPF Accounts
Steps for EPF Registration
Step 1: Visit the site of “EPFO”, Employee Provident Fund (EPF India) Organization and click on “Establishment Registration”.
Step 2: Next you can take help of “INSTRUCTION MANUAL” available on the page. Or Click on the “Sign-up” button.
Step 3: Fill in the details asked like Name, Email, Mobile Number, and Verification Code. Further click on the option of “Registration for EPIO-ESIC”. Two option will appear registration for Provident Fund or State Insurance, click on Provident Fund and then submit.
Step 4: New page will open asking details about Establishment Details, e-Contacts, Contact Persons, Identifiers, Employment Details, Particulars of workers, Branch/Division, Activities, and Attachments. After filling the details click submit.
For employers who are already registered can login with their UAN Universal Account Number and password.
Step 5: In next step is followed by registration of DSC, (Digital Signature Certificate). It is mandatory for new registration getting DSC register.
Step 6: This will take you to the last step, click on “I have read the instruction manual”. Click on “Registration Button”.
Step 7: Further fill the employer’s details like
- First Name as per furnished to Income Tax Department.
- Employer PAN
- Username should be selected from the list available
- Hint question Hint answer are substitute, in case employer forget password.
- Fill the CAPTCHA CODE, Mobile Pin and activate the link through E-mail.
Important Points about PF
- The responsibility of deduction and payment of PF is of employer.
- The contribution to EPF is reduced to 10% from 12% for non-government organizations.
- 12% of salary should be equally divided in employer and employee as PF Contribution. Salary = Basic Pay add Dearness Allowance (if in term of retirement benefits) add Commission (if based on sales turnover).
- If establishment/ organization has less than 20 employees the PF deduction will be 10%.
- Mostly, contribution of employer and employee are the same. Employer can contribute higher than the prescribed limit through VPF (Voluntary Provident Fund). Rules and guidelines of EPF and VPF are the same.
- Contribution will be stop after the employee stop working.
- In case an error message show up or any issue the employer can resolve contacting the concerned EPFO Regional/ Sub Regional office or send mail to email@example.com.
- Employer should obtain different registration for multiple establishment.
- If the employer has forgotten the password, he can reset it, through establishment ID, primary Email, mobile number. Click on forget password that is present on the screen.
- Employers can change email id and mobile number post registration. After login in, under “PROFILE” menu click “Change Primary Number”/ “Confirm Primary email” verify the change through PIN send through SMS or Email link send on mail.
- There some conditions in case of RPF exemptions, like:-
- Employee has worked for 5years or more. If employee has worked for less than 5years, the reasons should be beyond employees control like sudden ill-health, insaneness, discontinuing of business.
- In case employee get transfer from one employer to another who maintain RPF balance, then year of work.
Read Also: 8 High return Tax Saving Investment schemes
Type of provident fund
There are different types of Provident Funds (PFs) which can be used by an individual for investment and saving purposes The provident fund have different benefits under income tax. The funds are:-
- Statutory Provident fund (SPF)
- Recognized Provident fund (RPF)
- Unrecognized Provident fund (UPF)
- Public Provident fund (PPF)
The author of above article is Krittika Pahwa.
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